How to formulate project goals and quantify them.

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How to formulate project goals and quantify them

STEPS IN FEASIBILITY ANALYSIS

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•Note down deficiencies in current system found while preparing SRS Document

•Set goals to remove deficiencies

•Quantify Goals

•Find alternative solutions to meet goals

•Evaluate feasibility of alternative solutions taking into account constraints on resources.

•Rank order alternatives and discuss with user.

•Prepare a system proposal for management approval

• Quantify the goals and sub-goals from the verbal statement of goal For example: Send bill soon after month end Quantified statement of the same goal:

Send bill within 5 days of month end

• Find out whether it is possible to meet these goals.

• Determine the cost of meeting each goal

• Find cost benefit if quantified

GUIDELINES FOR SEARCHING GOALS

Identify the deficiency by pinpointing missing functions, unsatisfactory performance and excessive cost of operations. Set Goals to remove deficiency and provide competitive advantage

CHARACTERSTICS OF A GOAL

Must be quantified, realizable with the constraints of the organization and the system, broken down into Sub-Goals, agreeable to all concerned, in general goals must not only remove deficiency but also give a system which is superior to those of the competitors of the organization.

CASE STUDY-HOSTEL INFORMATION SYSTEM

(For details of this Case Study see Chapter 5 page 46-58 of book “Analysis and design of Information Systems”, Prentice Hall of India, New Delhi,2002 by V.Rajaraman)

MISSING FUNCTIONS

1.1 Stores requirement not forecast

1.2 Purchases not consolidated

1.3 Daily rate calculation not frequently updated

1.4 Menu not planned for balanced nutrition and low cost

UNSATISFACTORY PERFORMANCE

2.1 Billing not accurate and prompt

2.3 Student bills not itemized

2.3 Stores issue to cooks arbitrary

2.4 Payments to vendors not prompt

2.5 Large variations in mess bills every month

DEFICIENCIES (HIGH OPERATIONAL COST)

3.1 Unpaid and long outstanding bills from students

3.2 Extras and rebates not reflected in stores issues

3.3 Frequent small purchases at high cost

3.4 High transport cost due to not consolidating stores requirements

FORMULATIOIN OF GOALS

MAIN GOALS

Ml . Send bill to students within 5 days of the end of month

M2. Control inventory of items in stores & issues to cooks to bring down mess bill by 10%

M3. Balance menu to meet nutritional requirements M4. Cost of new menu not to exceed current cost

FORMULATION OF SUB-GOALS

S1.1 Itemize bills showing extras and rebates with dates

S1.2 Ensure less than 5% variations of bills from month to month

SI.3 Bills not paid within 10 days of issue brought to the attention of chief warden

S1.4 Update daily rates every day

Main goals M1 and sub-goals S1.1,S1.2,S1.3 remove deficiencies 1.3,2.1,1.2.2,2.5,3.1

S2.1 Ensure payment to vendors within five days of supply of items S2.2 Maximum 4 trips per month for purchases. Cartage less than 1% of item cost

S2.3 Reduce inventory level. Level not more than 10% of requirements in a month

S2.4 Issue to cooks every day not to exceed 5% of calculated values Main goals M1& sub-goals above remove deficiencies 1.1,1.2,2.3,2.4,3.2,3.3,3.4

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